Privacy policy for secondary school students for app.schülerausweis.de
Introduction to this privacy policy for app.schülerausweis.de
Here at www.schulfotograf.energy-imaging.de we explain in simple language how data protection works on app.schülerausweis.de.
This information is aimed at pupils at upper secondary level and vocational colleges. Here you can find out what data is stored for the digital student ID card, how it is protected and what rights you have. This privacy policy applies exclusively to app.schülerausweis.de and concerns everyone who creates or uses a digital student ID via this platform.
📌 Here you will find a brief summary of the most important information.
If you require further details, you can read thefull privacy policy at 😊
Privacy policy for students - Secondary II
1. why does this privacy policy exist?
When you use the app.schülerausweis.de platform, some personal data is stored and processed. This privacy policy explains simply and clearly what data is collected, why this happens and how your data is protected.
📌 Important: We take the protection of your data very seriously. Your data is stored securely and is not passed on to companies or third parties.
2 Who is responsible for your data?
📍 Susanne Henkel
📌 app.schülerausweis.de by Energy-Imaging
Schubertstraße 21, 40699 Erkrath
📧 E-mail: datenschutz@energy-imaging.de
If you have any questions or would like your data to be deleted, you can send us an e-mail.
3 Why is your data stored?
We store your data because it is required for your digital student ID.
📌 These are the reasons:
- So that you can receive and use a valid digital student ID.
- So that your student ID is displayed and personalized correctly.
- To make it easier for your school to manage student ID cards.
✅ Your data will only be used for the student ID.
❌ We do not sell your data.
❌ We do not use your data for advertising or marketing.
4. what data is stored?
We only store the data that is really necessary:
| Data | Why is it stored? |
|---|---|
| Your name | So that the student ID card can be assigned to you |
| Your date of birth | To check your age and make the ID card valid |
| Your student ID | So that the student ID card clearly belongs to you |
| Your photo | So that your student ID card is officially recognized |
| Your e-mail address | So that you can manage your digital student ID card |
| Usage data (e.g. login times, device type) | To ensure the security of the system |
📌 Note:
- Teachers and school administrators only see the data required to manage the student ID card.
- Your data will not be passed on to third parties without good reason.
5 Where is your data stored?
Your data is encrypted and stored securely on servers in Germany.
💾 Storage locations:
- Main server in Germany: Mittwald (ISO 27001-certified)
- If you use Google Wallet: Storage on Google servers within the EU
- If you use Apple Wallet: Storage only on your own device
- If you use PassWallet: Storage directly on your device
🚫 Your data will not be stored or shared outside the EU.
6. who has access to your data?
👀 These people can see your data:
✅ You yourself - you can view your data at any time via your student ID card.
✅ Teachers and school administration - If they are required to manage the student ID card.
✅ O ur system administrators - Only for technical maintenance and support.
🚫 These persons do NOT have access:
❌ Other students
❌ Companies or advertising firms
❌ Third parties
7. how long will your data be stored?
📌 We only store your data for as long as it is needed.
- Your student ID card becomes invalid after expiry or deactivation.
- If you are no longer at your school, your data will be deleted.
- If you want to change your photo or email, you can do this yourself.
- In Google Wallet, your old student ID will be overwritten when you receive a new one.
You can also request the deletion of your data at any time.
8. how is your data protected?
🔐 We use modern security measures to protect your data:
✅ Encrypted storage on secure servers
✅ Strong passwords & multi-factor authentication for administrators
✅ Automatic security checks against unauthorized access
✅ Firewall protection against hacker attacks
📌 O nly authorized persons may access the data!
9. your rights according to GDPR
You have the following rights:
✅ To know what data we store about you.
✅ To have incorrect data corrected.
✅ To have data deleted if you wish.
✅ To object to the use of your data.
📌 If you have any questions or would like to change or delete your data, please write to us:
📧 datenschutz@energy-imaging.de
10. will your data be passed on to other companies?
- We do not sell your data and do not use it for advertising.
- We only share the data that is necessary for your student ID to work (e.g. for Google Wallet or Apple Wallet).
- Emails are sent via Brevo - the data remains in the EU.
Your data remains protected!
11 What to do if you have a complaint?
If you think that your data is being processed incorrectly, you can contact us.
- Write us an email 📧 to: datenschutz@energy-imaging.de
- If you would like to send a complaint to the data protection authority, you can contact the following office
📍 Data Protection Authority NRW:
State Commissioner for Data Protection and Freedom of Information NRW
📍 Kavalleriestraße 2-4, 40213 Düsseldorf, Germany
📧 E-mail: poststelle@ldi.nrw.de
Questions & Answers
How secure is the digital student ID?
The digital student ID card is stored on secure servers in Germany and is subject to the highest data protection standards in accordance with the GDPR. Access is protected by state-of-the-art encryption technology and security mechanisms such as two-factor authentication (2FA).
What data is stored for the creation of the digital student ID?
We store the following personal data for the identification and use of the digital student ID card: Surname, first name, date of birth, student ID from the school administration, photo for the ID card, e-mail address (for access and notifications), usage data (e.g. login times and device type, exclusively for security monitoring)
Who has access to my data?
The personal data is only accessible to authorized school administrators and our system team. Teachers and administrative staff only see the data relevant to the student ID, but not other personal information. Administrators in the school can manage certain data (e.g. update photos). Data is never passed on to third parties or used for advertising purposes.
Where will my data be stored and will it be passed on to third parties?
All data is stored on Mittwald's ISO 27001-certified servers in Germany. The data remains within the EU and is subject to the strict data protection guidelines of the GDPR. Google Wallet stores the digital student IDs on Google servers within the EU - the Google data protection regulations apply. Apple Wallet and PassWallet store the data exclusively on the user's device - Apple and PassWallet have no access to the content. No data is passed on to unauthorized third parties.
Can I delete or deactivate my digital student ID?
Yes, students can request the deletion of their digital student ID at any time. After deactivation, the ID card becomes invalid. In Google Wallet, the entry is automatically overwritten via an API. All personal data will be deleted or anonymized in accordance with legal requirements. Please contact the school administration for deletion
How does authentication work for school administration staff?
Administrative staff are granted access via a secure admin portal with the following protection mechanisms: 2-factor authentication (2FA) is mandatory for school admins. Access is only possible with school login. School administrators do not have access to exportable data, but can only manage individual data records. All changes and accesses are logged and checked regularly.
Questions about data protection? Please contact us!
Do you have questions about the processing of personal data on app.schülerausweis.de or do you need more information about the GDPR compliance of our system?
Use the form below to contact us directly. We are happy to answer inquiries from data protection officers, schools, students and teachers who would like to find out more about the digital student ID card.
📌 Please note:
For general questions about the use of the digital student ID card by students and teachers, we recommend that you first take a look at our FAQs or the privacy policy.
🔐 Data protection notice:
Your request will be transmitted in encrypted form and processed exclusively for the purpose of processing your request. Further information can be found in our privacy policy.