Privacy policy for secondary school students for app.schülerausweis.de
Introduction to this privacy policy for app.schülerausweis.de
Here at www.schulfotograf.energy-imaging.de we explain in simple language for secondary school students how data protection works on app.schülerausweis.de.
This information is intended for schoolgirls. Here you can find out what data is stored for the digital student ID, how it is protected and what rights you have. This privacy policy only applies to app.schülerausweis.de and applies to everyone who creates or uses a digital student ID via this platform.
📌 Here you will find a brief explanation of the most important information.
If you would like to know more, you can read the full privacy policy. 😊
Privacy policy for students - Secondary school I
1 What is this privacy policy?
When you use the app.schülerausweis.de platform, some of your personal data will be stored. This privacy policy explains simply and clearly what data we store, why we do this and how we protect your data.
📌 Important: We take the protection of your data very seriously. Your data is stored securely and not passed on to third parties.
2 Who is responsible for your data?
Responsible for your data:
Susanne Henkel
app.schülerausweis.de by Energy-Imaging: The experts for school marketing
Schubertstraße 21, 40699 Erkrath
📧 E-Mail: datenschutz@energy-imaging.de
If you have any questions or would like to have your data deleted, you can send us an e-mail.
3. why do we store your data?
We store your data because it is needed for your digital student ID.
- Without your data, we cannot create the student ID.
- The data ensures that your student ID card is displayed correctly.
- Your data helps us to keep the system secure.
✅ We only use your data for the student ID.
❌ We do not sell your data.
We do not use your data for advertising.
4. what data do we store about you?
We only store the data that is really necessary. This includes
| Data | Why do we need this? |
|---|---|
| Your name | So that your student ID belongs to you |
| Your date of birth | To make sure that your ID card is valid |
| Your student ID | So that your ID card can be clearly assigned |
| Your photo | So that your ID card shows you |
| Your e-mail address | So that you can create and manage your ID card |
| Usage data (e.g. login times) | To keep the system secure |
📌 Important:
- Teachersand school staffcan only see the data that is important for the student ID card.
- Your data remains protected and is not passed on to other people or companies.
5 Where is your data stored?
Your data is stored on secure servers in Germany.
💾 Where exactly?
- Our servers are located at Mittwald in Germany.
- If you use Google Wallet, some data is stored at Google in the EU.
- If you use Apple Wallet, your data will only remain on your cell phone.
- If you use PassWallet, the app only stores the data on your cell phone.
No one can access your data without permission!
6. who can see your data?
👀 These people have access to your data:
✅ You yourself - you can view your ID card at any time.
Teachers and school administration - Only to manage the ID card.
✅ O ur administrators - Only for technical help.
🚫 These people do NOT have access to your data:
❌ Strangers
❌ Advertising companies
❌ Other students
7. how long will your data be stored?
📌 We only store your data for as long as necessary.
- As soon as your student ID card is deactivated, we delete your data.
- If you want to change your photo or email, you can do this yourself.
- In Google Wallet, the old student ID will be overwritten when you get a new one.
You can also ask us to delete your data at any time.
8. how do we protect your data?
🛡️ We ensure that your data remains secure. We do this by using:
✅ Strong passwords & encryption
✅ Secure login for school employees with 2-factor protection
✅ Automatic security checks
✅ Protection against hackers and unauthorized access
No one can access or steal your data just like that!
9 Your rights - What are you allowed to do?
✅ You can know what data we store.
✅ You can have incorrect data changed.
✅ You can ask us to delete your data.
You can say that you do not want us to store your data.
📌 If you have any questions, just send us an email:
📧 datenschutz@energy-imaging.de
10. do we share your data with others?
- We do not sell your data and do not use it for advertising.
- We only share the most necessary data with Google Wallet or Apple Wallet to make your student ID work there.
- Our emails are sent via Brevo - the data remains in the EU.
Your data remains protected!
11 What to do if you have a complaint?
If you believe that we are using your data incorrectly, you can complain.
- Write us an email 📧 to: datenschutz@energy-imaging.de
- Or contact the data protection authority in your state.
📍 Data protection authority in NRW:
State Commissioner for Data Protection and Freedom of Information NRW
📍 Kavalleriestraße 2-4, 40213 Düsseldorf, Germany
📧 E-mail: poststelle@ldi.nrw.de
Questions & Answers
How secure is the digital student ID?
The digital student ID card is stored on secure servers in Germany and is subject to the highest data protection standards in accordance with the GDPR. Access is protected by state-of-the-art encryption technology and security mechanisms such as two-factor authentication (2FA).
What data is stored for the creation of the digital student ID?
We store the following personal data for the identification and use of the digital student ID card: Surname, first name, date of birth, student ID from the school administration, photo for the ID card, e-mail address (for access and notifications), usage data (e.g. login times and device type, exclusively for security monitoring)
Who has access to my data?
The personal data is only accessible to authorized school administrators and our system team. Teachers and administrative staff only see the data relevant to the student ID, but not other personal information. Administrators in the school can manage certain data (e.g. update photos). Data is never passed on to third parties or used for advertising purposes.
Where will my data be stored and will it be passed on to third parties?
All data is stored on Mittwald's ISO 27001-certified servers in Germany. The data remains within the EU and is subject to the strict data protection guidelines of the GDPR. Google Wallet stores the digital student IDs on Google servers within the EU - the Google data protection regulations apply. Apple Wallet and PassWallet store the data exclusively on the user's device - Apple and PassWallet have no access to the content. No data is passed on to unauthorized third parties.
Can I delete or deactivate my digital student ID?
Yes, students can request the deletion of their digital student ID at any time. After deactivation, the ID card becomes invalid. In Google Wallet, the entry is automatically overwritten via an API. All personal data will be deleted or anonymized in accordance with legal requirements. Please contact the school administration for deletion
How does authentication work for school administration staff?
Administrative staff are granted access via a secure admin portal with the following protection mechanisms: 2-factor authentication (2FA) is mandatory for school admins. Access is only possible with school login. School administrators do not have access to exportable data, but can only manage individual data records. All changes and accesses are logged and checked regularly.
Questions about data protection? Please contact us!
Do you have questions about the processing of personal data on app.schülerausweis.de or do you need more information about the GDPR compliance of our system?
Use the form below to contact us directly. We are happy to answer inquiries from data protection officers, schools, students and teachers who would like to find out more about the digital student ID card.
📌 Please note:
For general questions about the use of the digital student ID card by students and teachers, we recommend that you first take a look at our FAQs or the privacy policy.
🔐 Data protection notice:
Your request will be transmitted in encrypted form and processed exclusively for the purpose of processing your request. Further information can be found in our privacy policy.